These guidelines apply to individuals who attend Evaluation Systems group of Pearson test development conferences/meetings
for the National Evaluation Series program.
Additional reimbursement instructions will be made available before each conference/meeting.
Completed forms should be submitted to Evaluation Systems as soon as possible after the conference to ensure reimbursement in four to six weeks.
Please send all correspondence regarding these policies to EvaluationSystemsCRG@pearson.com.
Please note: The Internal Revenue Service requires Evaluation Systems to have a social security number for all conference participants receiving expense reimbursements.
If a substitute teacher at the K–12 level must be hired by a school district to replace a committee member attending a meeting (during the academic year only), the district will be reimbursed for that expense. Substitute reimbursement forms and instructions for K–12 educators will be provided at each meeting.
Substitute reimbursement forms with additional instructions are distributed at each meeting.
Please note that payment will be sent directly to the committee member's designated school/district office.
Each committee member will be paid a stipend of $350 per full meeting day and/or $175 per half meeting day if they do not select to receive substitute reimbursement.
Hotel accommodations are available for those residing 50 or more miles from the meeting location, for those who are unable to travel due to adverse weather conditions, or as otherwise approved by Evaluation Systems. Hotel accommodations will be directly billed to Evaluation Systems. Although committee members will not be charged for their rooms, they will need to leave a deposit or credit card number at check-in to cover incidental expenses.
Evaluation Systems will reimburse personal automobile use at the federal mileage rate, roundtrip ground transportation, or airfare. Evaluation Systems provides each committee member with flight arrangements or requires prior approval for car rental and airfare expenses. Parking and toll expenses will also be reimbursed.
Depending on the conference agenda, a continental breakfast and lunch may be provided on the day of the conference. For meals that are not provided as a part of the meeting, a per diem reimbursement of $25 will be provided.
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